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Saving an email as a PDF in Outlook is just as easy.įind the email or thread you want to save, and click the three dots in the upper section of the app.Ĭlick the Print icon (highlighted below).įrom there, you’ll get a screen similar to the one I showed you for printing a Gmail email.

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You’ll also have some other options to tinker with, including whether or not you want to include header/footer information.Ĭlick Save when you’re ready, and save the PDF file wherever you want! How to Save an Email as a PDF in Outlook Here, you can choose “Save as PDF” instead of a printer. Verify that you want to print, and you’ll get a screen like this: In the upper-right corner, you’ll see a Print icon. Open the email or conversation you want to save as a PDF. Saving an email as a PDF in Gmail is easy.įirst, we need to trick Gmail into thinking we’re printing-but we’re not actually printing. Sometimes-and I hate saying this-it’s not worth making the argument that there’s a better, more efficient technology available. The point is, it’s available, and some people will want to use it (or have you use it for them).

But for the non tech-savvy, saving an email as a PDF might as well be space age technology. Maybe your boss wanted you to print an email and fax it to them, rather than just accepting a simple forward. You’re appeasing a boss who isn’t tech-savvy.It’s convenient if you want to make an important point and your usual email drafting tools aren’t sufficient. With a PDF, you can apply your own notes, doodles, and wacky captions. Just be aware that they may be able to prevent you from printing and/or saving the email this way-and even if they don’t, this may be a breach of ethics. Saving the email as a PDF could help you save a permanent copy. Thanks to security settings in Gmail and other mail apps, it’s possible for senders to set their emails to “expire.” Like in old spy movies, these emails self-destruct after a period of time, they’ll be inaccessible.

Maybe you need to save the email as a PDF so you can work it into another PDF, or a PowerPoint sales presentation, or some other kind of formal document.

You’re working the email into a pitch, presentation, or other formal document.

Of course, you should probably be aware that Gmail also has an offline mode for this purpose. Saving a copy of an email as a PDF guarantees it will be available to you even if you have an internet outage. And you don’t want to be caught without an email you need to reference.

You want a hard copy in case your email is inaccessible.

So, why save an email as a PDF? There are some situations that call for it.

Alternatives to Saving an Email as a PDF.

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How to Save an Email as a PDF on Android.

How to Save an Email as a PDF in Outlook.

If there are lots of emails to download, it could use a lot of data when setting your email up for the first time. POP3 uses a lot more space on your computer as it stores a copy of all your emails on your computer. These are the standard settings used by most email apps.

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Username: Your full email address, for example, settings (SSL).

See instructions on setting up Xtra Mail on your phone You can use it for email apps such as Microsoft Outlook. It doesn't take up too much space on your phone. If you're setting up Xtra Mail on your phone or tablet, IMAP would be best for you.

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Check with the software vendor to see if the app is compatible with Xtra Mail, or try our Tech Wizards. We don't support the RC4 cipher or the SSL and SS元 protocols. The app needs to support 1024-bit or 2048-bit AES ciphers and TLS1.0 or higher protocols. If you want to use Xtra Mail on an app, there are security requirements. You can also get support from the Outlook and the Mac Mail support websites: If you want to set up Xtra Mail in Microsoft Outlook or Mac Mail, use the IMAP or POP3 settings below. Want to set up your Xtra Mail on your mobile phone or tablet? Follow these steps by selecting your device and then selecting to How to set up your email. It looks like a question mark and is located in the top right corner. Learn the basics of Webmailįor more help, use the help section within Webmail. Go to .nz Webmail helpįind out how to do basic tasks within Webmail. All you need to do is go to .nz and sign in using your email and password. It works on your phone and computer, and you don't need to set anything up.

We recommend you use Webmail to access your Xtra Mail. Sign up for a new Xtra Mail account through MySpark.

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